New York State Mandatory Requirement

Your Notary Journal,
Finally Digital.

19 NYCRR 182.9 requires every NY notary to maintain a record of every act. NYNotaryLog keeps you compliant, organized, and audit-ready — from any device.

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No credit card required Built for NY State law Export PDF or CSV anytime 10-year record retention

19 NYCRR 182.9 — Effective January 25, 2023, New York State mandates all notaries public maintain a journal of every notarial act performed, including the date, time, type of act, signer identity, and verification method. Failure to comply can result in suspension or revocation of your commission.

The Risk

Paper journals create real liability

Most notaries are one audit away from a compliance violation they don't even know they're committing.

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Lost or destroyed records
Fire, flood, or simple misplacement means years of records gone — and 10-year retention violated.
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Incomplete entries
Handwritten journals often miss required fields. NY law is specific about what must be recorded.
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Unsearchable records
Finding a specific act among hundreds of handwritten entries takes hours and creates errors.
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Tied to one location
Physical journals can't travel with you to every closing, appointment, or mobile notarization.
$500
Maximum fine per violation
New York notaries who fail to maintain proper records face fines, suspension, or permanent revocation of their commission by the Department of State. One inspection. One missing entry. One violation.
NYNotaryLog subscription
$7.99/mo
Protection that costs less than one notarization
Features

Everything the law requires.
Everything you actually need.

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19 NYCRR 182.9 Compliant Forms
Every required field is built in. Date, time, act type, signer info, ID verification, and more. The form won't let you miss a mandatory field.
Required by law
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Cloud Storage — Any Device
Your records sync instantly across phone, tablet, and computer. Do a closing at a bank, record it on your phone, access it from your office later.
10-yr retention
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One-Click PDF Export
Generate a formatted, professional PDF of your record book — perfect for audits, attorney review, or your own records. Print-ready instantly.
Audit-ready
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CSV Data Export
Download all your entries as a spreadsheet. Sort, filter, and analyze your notarization history. Useful for billing, reporting, or migrating data.
Full data access
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Instant Search & Filter
Find any entry in seconds by signer name, act type, date, or document. No more flipping through pages to answer a question about a past act.
Search everything
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Secure & Private
Your records are encrypted and private to your account only. Meets NY requirements for secure electronic record-keeping. HTTPS everywhere.
Encrypted
How It Works

Compliant in four steps

1
Create your account
Sign up free. Your notary commission details are saved to your profile and appear on all exports.
2
Record each act
Fill in the guided form at the time of the act. Required fields are enforced — you can't miss them.
3
Records sync instantly
Your journal is saved to the cloud immediately. Access it from any device, anywhere, anytime.
4
Export when needed
Download a full PDF or CSV for audits, attorneys, or your own files. One click, done.
Compliance

Every requirement covered

NYNotaryLog captures all fields mandated by the New York Department of State under 19 NYCRR 182.9.

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Date & Approximate TimeRecorded at the moment of the act, as required
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Type of Notarial ActAcknowledgment, oath, jurat, electronic, and more
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Signer Name & AddressFull legal name and complete address of each signer
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Identity Verification MethodID type, issuing authority, expiration, and procedure
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Number & Type of ServicesSignature count and document description per session
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Signature & Thumbprint LogTrack whether signer signed and thumbprint was obtained
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10-Year Record RetentionCloud storage with guaranteed long-term data retention
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Secure Electronic FormatMeets NY standard for secure electronic journal records
Pricing

Simple, transparent pricing

Start free for 14 days. No credit card required to try.

Monthly
$7.99
per month, billed monthly
  • Unlimited journal entries
  • Cloud sync across devices
  • PDF & CSV export
  • Full search & filter
  • 10-year record retention
  • Cancel anytime
Start Free Trial
Best Value
Annual
$79
per year — 2 months free
  • Everything in Monthly
  • Priority email support
  • Early access to new features
  • Notary commission reminders
  • Bulk entry import (CSV)
  • Dedicated account manager
Start Free Trial
Annual plan saves you $16.88 per year
FAQ

Common questions

Is this journal legally acceptable under New York law? ▼
Yes. 19 NYCRR 182.9 explicitly permits "a secure electronic record" as an acceptable journal format. NYNotaryLog is a secure, encrypted electronic record system that meets this requirement. We recommend printing a PDF backup periodically for extra security.
I'm a NY attorney — do I still need to use this? ▼
A 2024 amendment exempts NY licensed attorneys from the journal requirement for non-electronic notarial acts. However, if you perform electronic or remote online notarizations (RON), the journal requirement still applies to you.
What happens to my data if I cancel? ▼
Before canceling, you can export all your records as a PDF or CSV. Your data is retained for 90 days after cancellation in case you want to reactivate. We will never delete your records without giving you the ability to export them first.
Can I access my journal from my phone at a closing? ▼
Yes. NYNotaryLog is a fully responsive web app that works on any smartphone, tablet, or computer. Your records sync in real time so everything you enter on your phone is immediately available on your computer.
How long are my records kept? ▼
Active subscribers retain records for as long as their subscription is active, with a minimum guaranteed retention of 10 years from each entry date — matching New York State's mandatory retention period exactly.